Sponsorship & exhibition
Click here to download the Sponsorship & Exhibition Prospectus
On behalf of the organising committee it is my pleasure to invite your organisation to participate as a sponsor or exhibitor at the Urological Society of Australia and New Zealand 65th Annual Scientific Meeting and the Australian and New Zealand Urological Nurses Society Inc. 17th Annual Meeting.
To be held at the Darwin Convention Centre, Northern Territory, Australia from Saturday 21 to Tuesday 24 April, the 2012 ASM promises to deliver an exciting and revamped program. Breaking from tradition, the official program will commence with the welcome reception on Saturday evening followed by three full days of sessions. Meeting sessions will be interjected with generous social and networking opportunities during the refreshment breaks in the exhibition, concluding with the gala dinner on Tuesday evening.
This prospectus details a range of options which we trust will give you the flexibility to align the needs of your organisation to activities associated with this meeting. Early confirmation of your support will ensure an even higher level of exposure. As a sponsor of the 2012 ASM, your organisation’s name and logo will be included in the extensive promotional campaign implemented in the lead up to the conference. To discuss any aspect of your involvement, please contact Michael Nugara, Chief Executive Officer of the Urological Society of Australia and New Zealand, or MCI (formerly Event Planners Australia), the meeting managers. All contact details are listed in the prospectus.
I encourage you to consider the opportunities outlined in the prospectus—I am sure you will find your involvement rewarding and hope that it can be an effective component in your marketing campaign.
Yours sincerely
Henry Woo
USANZ Convenor 2012
Exhibitor manual and forms
Click here to download exhibitor manual
Registration
Exhibitor complimentary registration form
Additional booth worker form
Darwin Convention Centre
Information Manual
Delivery label
Audiovisual
Exhibitor order form
Food sampling
Rigging request
Stand cleaning
IT request
Stand catering
Utilities
Fusion (exhibition supplier)
Information Manual
Corporate brochure
Equipment
Facsia form
Agility (transport supplier)
Transport request form
Sponsorship and exhibition sales
The Urological Society of Australia and New Zealand will be coordinating the sale of sponsorship and exhibition for the 2011 Meeting. If you would like to discuss your sponsorship and exhibition opportunities in further detail, please contact:
Michael Nugara
Chief Executive Officer
Urological Society of Australia and New Zealand
Suite 512, Eastpoint
180 Ocean Street
Edgecliff NSW 2027
AUSTRALIA
T: +61 2 9362 8644
F: +61 2 9362 1433
E: michaelnugara@usanz.org.au
W: www.usanz.org.au
USANZ 2012 meeting managers
For queries relating to sponsorship or exhibition, please contact:
Rhonda Hendicott
Senior Project Manager
MCI Australia
PO Box 1517
Bowen Hills QLD 4009
AUSTRALIA
T: +61 2 9213 4059
F: +61 7 3858 5499
E: sponex@urologymeeting.com.au
W: www.usanz.org.au
General terms and conditions for event sponsorship and exhibitions
Things you need to know
The following terms and conditions apply to your application to sponsor and/or exhibit.
You (sponsoring /exhibiting organisation) by returning a completed, signed and dated form accepts these terms and conditions.
We/Us (MCI Australia ABN 76 108 781 988) representing the local organising committee and the host body do not accept responsibility for any errors, omissions or changes.
Details may change without notice. Please refer to the event website for the latest information.
Financial facts
Phone or unpaid bookings will not be accepted.We will issue a tax invoice which is payable within 14 days. If you miss the payment date, any time dependent discounts will be forfeited i.e. you will be billed at the next highest level (early rate to standard, etc).You will not receive any sponsorship or exhibition entitlements, including allocation of booth location (allocated to sponsors first and then to exhibitors), until all monies have been paid. All prices are quoted in Australian dollars and include GST.If you pay by electronic funds transfer or an international cheque you agree to pay any bank charges and must include these in the amount you transfer. If you pay via credit card, a merchant fee may be charged if detailed on the application form. Debits to your credit card, except for accommodation, will appear as Event Planners Australia on your statement.
If you need to cancel
You must notify us in writing if you need to cancel.Cancellations made before the early bird cut off date will be refunded less 50% of the total purchase price. Cancellations made after this date will not be refunded.Your non payment does not cancel your contractual obligations to us.
In the unlikely case that the event cancels
The extent of refunds will be a matter for the host organisation (the underwriter) to decide. We have no responsibility for making refunds and attempts to cancel cheques or credit card payments will be rejected by our bank.
You and your staff —onsite
Your application to sponsor or exhibit does not constitute an attendee registration. You will need to do that separately on the relevant form.All exhibition staff must be registered using the relevant form i.e. complimentary exhibitor registration, or by purchasing additional exhibitor staff registrations.
Print entitlements
Logos and/or company names will be reproduced in the event colour/s, full colour, or mono, at our discretion. All logos must be at least 300 DPI at 100% in EPS (preferred for print) and JPEG (preferred for website) format.
No print or web recognition will be given unless payment terms have been met.
Sponsor notes
If you are entitled to host an endorsed private function, you do so at your own expense and at a time/date we approve.
Sponsorship of speakers and sessions are subject to separate terms and conditions.
Exhibitor notes
You may not assign, share, sub-let, or grant licences for the whole or part of the booth without our prior approval.We reserve the right to ask you to remove any display items we deem as unacceptable. You must conduct business only from within the confines of your booth. You may not tout, or place any material, outside your booth/space causing obstruction of the aisles.You will be responsible for any reasonable costs of repairing the booth or premises should you paint, mark or damage any fixtures or fabric. Food, beverage or prohibited items are not permitted at the event unless prior arrangements are made with us.Any supplier you use on site must conform to the venue’s OH&S, insurance and other regulations.You are solely responsible for any physical loss or damage to your own property.You must hold a current broadform liability insurance policy for a minimum of AUD10,000,000. Please forward the name of your insurer, your policy number and its renewal date to us at least four weeks prior. Entry to the venue will be denied if you have not provided this information.
Privacy statement
Your name and contact information, including electronic address, may be used by parties directly related to the event such as the organisers and approved stakeholders, for relevant purposes such as promotion, networking, and administration of this, and future events of this type. If you do not consent, please advise us. In addition, your name, organisation and country/state of origin may be published on the delegate list which is provided to delegates, exhibitors and sponsors at the event. If you do not wish your details to be included in this list, please contact us.